PCH sweepstakes entries are processed in a timely fashion, in a secure environment and all entries are handled with care. The PCH Contest Department plans and coordinates these efforts to ensure that integrity is upheld at every turn.
In addition, an internal audit team has reviewed the effectiveness of controls over the security of the Publishers Clearing House Contest Processing System; this includes infrastructure, software, people, procedures and data.
Contest processing involves several departments at Publishers Clearing House. Operations, Information Technology and Finance work closely with the PCH Contest Department to process contest entries, select winners and award prizes in a timely, efficient and secure manner.
Complete records of the eligibility requirements for each promotion and giveaway are kept in the PCH Global Prize System, which is an electronic database. Detailed instructions for computer processing, eligibility and prize winner determination are issued prior to each drawing. Instructions are sent to processing staff, internal auditing staff and the PCH Board of Judges. Eligible number ranges and volumes are carefully monitored. Descriptions of giveaways and giveaway summary charts are carefully prepared and reviewed.
Records of winners and prizes awards are maintained in locked files and on restricted access computer disc storage.